Free template
Cash memo format
Download a free cash memo format for India in Excel, Word and PDF. Perfect for retail shops, electronics stores, medical shops and any business that collects payment on the spot.
Cash memo — mandatory fields (GST-registered sellers)
- Seller name, address and GSTIN
- Serial memo number and date
- Buyer name and address (GSTIN for B2B)
- Description, HSN/SAC code, quantity, unit and rate per item
- Taxable value, CGST/SGST or IGST rate and amount
- Total amount in figures and payment mode (cash / UPI / card)
Cash memo format in Excel — preview
| # | Item Description | HSN | Qty | Rate (₹) | GST% | CGST (₹) | SGST (₹) | Total (₹) |
|---|---|---|---|---|---|---|---|---|
| 1 | Philips LED Bulb 9W | 8539 | 2 Pack | 480.00 | 12% | 57.60 | 57.60 | 1,075.20 |
| 2 | Extension Cord 3m | 8544 | 1 Nos | 250.00 | 18% | 22.50 | 22.50 | 295.00 |
| Grand Total | ₹ 1,747.80 | |||||||
Cash memo vs. credit invoice — key difference
- Cash memo: immediate payment; no due date required.
- Credit invoice / tax invoice: deferred payment; includes a due date and credit terms.
Both must carry identical GST fields for registered taxpayers — the difference is only in payment timing.
Frequently asked questions
What is a cash memo?
A cash memo (also called a cash receipt or cash bill) is issued when goods or services are sold for immediate payment. It confirms the transaction for both parties. Unlike a credit invoice, a cash memo implies same-day settlement.
Does a cash memo need GSTIN?
For GST-registered sellers, yes — a cash memo must carry your GSTIN, buyer details, HSN/SAC codes and CGST/SGST or IGST amounts. For unregistered sellers, a plain cash receipt without GST fields is sufficient.
What is the difference between a cash memo and a tax invoice?
A cash memo implies immediate payment with no due date. A tax invoice can be for credit sales and includes a due date. Under GST, both must contain the same mandatory fields for registered taxpayers.
Can a buyer claim GST Input Tax Credit on a cash memo?
Yes, if the cash memo is issued by a registered supplier and contains all mandatory GST fields — GSTIN, HSN, taxable value and tax amounts — a registered buyer can claim ITC against it.
Is this cash memo template free?
Yes. Download Excel, Word or PDF free. BillRaja lets you generate and share cash memos digitally with one tap — no printing needed.
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